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Register of Deeds - Sherry Witt

Register of Deeds

The Register of Deeds is an office established by the State Constitution as the official record keeper of legal documents pertaining to real property. These documents include Warranty Deeds, Deeds of Trust, Releases, Powers of Attorney, Liens and other miscellaneous documents designated by state law to be recorded by the Register of Deeds. The Register is elected by the people and serves a four year term. Sherry Witt was elected Register of Deeds in 2008.

In 1999, the Register’s office implemented a new computer imaging system for recording, indexing, storage, and retrieval of all documents. There are currently around 12 million pages of documents on file in the Register of Deeds office. With the new system, the office has the capability of putting every recorded page on an imaging system. On this system, an image of any recorded page may be called up and viewed on a screen within a matter of a few seconds. A paper copy of the instrument can be generated if necessary, as well.

The Register of Deeds records an average of about 80,000 to 100,000 documents per year, and manages around $12 - $18 million of annual revenue. The chart below shows the trend in the number of documents recorded over the past fifteen years.

Total Instruments Recorded:

Fiscal YearNumber
01121,913
02120,034
03106,174
04110,886
05107,693
0698,190
0786,932
0881,325

 

Knox County Register of Deeds
Schedule of Fees

Property Transfer Tax$ 0.37 per $100
Mortgage Tax
(1st $2,000 exempt)
0.115 per $100
For every instrument not exceeding two (2) pages, except UCCs, Maps, Charters and LLCs 10.00 minimum
For each additional page recorded on such instruments above 2 pages 5.00 per page
For each additional release 5.00 per release
For each additional assignment 5.00 per assignment
For Plat Maps 15.00
For Charters, or other documents of incorporation already on file with the Secretary of State, not to exceed five (5) pages 5.00
For each additional page above 5 (for Charters, LLC’s) 0.50
For each non-UCC document, an additional fee of 2.00
For any instrument requiring the receipt of transfer tax or mortgage tax, an additional 1.00
For UCCs, amendments, continuations, terminations not to exceed ten (10) pages 15.00
For each additional page above 10 0.50
For each additional debtor on UCCs 15.00
For UCCs containing assignment 30.00

 

Excess Fees

Recording fees are initially retained by the Register’s office, which pays all of its payroll expenses out of its own collections. The remainder is remitted to the Knox County General fund on a quarterly basis, to benefit schools and other vital projects. The County fiscal year runs from July 1 to June 30.

Excess Fees Remitted:

Fiscal Year
94 - 95$ 97,000
95 - 96240,000
96 - 97324,000
97 - 98421,000
98 - 99632,000
99 – 00393,000
00 – 01652,000
01 – 021,604,000
02 – 032,050,000
03 – 042,467,000
04 – 051,767,000
05 – 061,840,000
06 – 071,621,000
07 – 081,364,000
08 – 09750,000
09 – 10488,000
10 – 11442,513
11 – 12568,872
12 – 131,042,900
13 – 14460,173
14 – 15559,832
15 – 16703,598
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Register of Deeds

City County Building
400 Main Street
Suite 225
Knoxville, TN 37902

Phone: 865-215-2330
Fax: 865-215-2332

Hours:
Monday - Friday
8:00 am - 4:30 pm