Community Grants Process- Community Development

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Knox County Defined Services Request For Information
- Fiscal Year 2013

The objective of the FY 2013 Knox County Defined Services process is to effectively and responsibly distribute County funds to support nonprofit programs in our community that are efficient, well-managed, accountable, and a wise investment of taxpayer dollars. A Defined Service is a program or service provided to Knox County citizens that Knox County Government would otherwise provide in the absence of said program. This Defined Services Contract process will replace the previous Community Grants process. The County will accept proposals through the Knox County Purchasing Division to evaluate contracts for services.

Agencies seeking county funding must submit a response to a Request For Information (RFI). Key staff will subsequently review and evaluate submittals. Responding agencies may submit no more than three (3) programs for consideration as part of only one (1) Request for Information. The County Mayor will make recommendations for funding to the County Commission as part of the budget process. The goal is to fund agencies and programs that provide essential services to the community. Ultimately, taxpayer dollars are saved because the selected nonprofit agencies provide these programs and services in a more efficient and cost effective manner.

All applicants are required to attend one (1) mandatory technical assistance workshop on Tuesday, January 24, 2012 at 2pm or Friday, January 27, 2012 at 9am, at the Knox County Health Department Auditorium, 140 Dameron Avenue, Knoxville, TN 37917. At the workshop, staff will provide specific instructions for completing and submitting the RFI and discuss this new process. Attendance is mandatory to submit a RFI.

The deadline for submittal is 2:00pm, Thursday, February 16th, 2012. Proposals received after the deadline will not be considered. Knox County’s Purchasing Division will not accept electronically submitted RFI’s. Facsimile submission is strictly prohibited.

The RFI document and all attachments can be found by visiting the Purchasing website solicitations webpage. All applicants should read the RFI and all attachments carefully to ensure that all instructions are followed. Due to the No Contact Policy in section 1.7 of the RFI, potential applicants may only contact the Purchasing Division about the RFI. Requests for additional information may be routed to Deborah Porter, Senior Buyer for Knox County Purchasing, at 865.215.5754. Questions may be emailed to deborah.porter@knoxcounty.org or faxed to 865.215.5778. Information about the Knox County Purchasing Division and current solicitations may also be obtained at www.knoxcounty.org/purchasing.

Click here to access RFI #1373, Defined Services for Nonprofit Agencies:
http://www.knoxcounty.org/apps/solicitations/solicitations.php

Click here for the presentation from the workshops

TIMELINE/DEADLINES

January 13, 2012

Release RFI for FY2013 Defined Services

The RFI document can be found at www.knoxcounty.org/purchasing
Proposals must be submitted under one or more of the following categories:

Emergency & Safety
Health & Human Services
Economic Development
Education
Children’s Services
Tourism, Arts & Culture

Tuesday, January 24th OR Thursday, January 27th, 2012

Mandatory Technical Assistance Workshop for all Applicants

Tuesday, January 24th, 2:00 p.m.

Location: Knox County Health Department Auditorium, 140 Dameron Avenue, Knoxville, TN 37917

Thursday, January 27th, 9:00 a.m.

Location: Knox County Health Department Auditorium, 140 Dameron Avenue, Knoxville, TN 37917

Thursday, February 16th, 2012

All Proposals due by 2:00PM February 16, 2012. Late submittals will not be considered nor returned. Proposals must be delivered to the Knox County Purchasing Division. See the RFI document for instructions.

February 17-28, 2012